Organizing notes
The sidebar list, titles, renaming, and searching across notes
Organizing notes
Every note you record lives in the sidebar list on the left, newest first.
The notes list
Each row shows the note's title, and below it when it was recorded and how long it ran (for example, "27m ago · 0:13"). A note that has a summary also shows the summary's first line and a small document icon. The most recent note sits at the top, and the list is grouped by day. Click any row to open it in the editor; the right-hand panel opens on its Transcript tab. While a recording is running the list is greyed out until you stop.
Titles
- A new recording starts as "New Transcript".
- With Auto title on (Settings > Notes > AI features, the default) Foxl names the note from what was said as soon as the recording stops, using a small fast model you can change in the Title model row. When an AI summary is written the title updates to match it. Both need a connected model provider.
- You can rename any note yourself: double-click its row, or right-click it and choose Rename. Once you rename a note by hand, automatic titles no longer change it.
The row menu
Right-click a note for quick actions:
- Rename
- Copy as Markdown - puts the note on your clipboard.
- Export as .md / Export as .docx - save a file (see Exporting).
- Open saved file (desktop) - opens the auto-saved copy, or reveals the folder if there is none yet.
- Delete - removes the note and its recorded audio from this device.
Searching across notes
Press the search button in the top bar, or Cmd+Shift+F (Ctrl+Shift+F on Windows and Linux), to open a search palette in the center of the screen. It matches note titles and transcript text; pick a result to open that note. The search button is always in the top bar - including on the Settings and Account pages - so you can jump to any note from anywhere. One exception: on the Mac and Linux desktop app, while the titlebar shows its search field, Cmd+Shift+F focuses that field instead - it searches chats and Foxl Code tasks, not notes - so use the search button, File > Search All..., or Cmd+F with no note open.
Cmd+F searches within the open note; the search button (or Cmd+Shift+F) searches across all notes. See Keyboard shortcuts.
Starting fresh
The new note button (a plus sign) in the top bar, Cmd+N, or File > New clears the editor to an empty state, ready for a new recording. It works from anywhere in Foxl Notes, including Settings; on an already-empty Notes screen the button is hidden because there is nothing to clear.